--- title: Build your team in Evalato (users and roles) description: How to invite co-workers to your organization, assign them a role, and add judges to your programs. --- [Skip to content](https://hub.evalato.com/help/build-your-team-in-evalato-users-and-roles#main-content) [![Evalato-Logo-FullColor-MAIN](https://hub.evalato.com/hs-fs/hubfs/Evalato-Logo-FullColor-MAIN.png?width=160&height=49&name=Evalato-Logo-FullColor-MAIN.png)](https://evalato.com/) Open main navigation Close main navigation - [Contact us](mailto:hello@evalato.com) [Contact us](mailto:hello@evalato.com) How can we help you? - There are no suggestions because the search field is empty. 1. [Evalato Help Docs](https://hub.evalato.com/help?hsLang=en) 2. [Getting started](https://hub.evalato.com/help/getting-started?hsLang=en) 3. [First steps](https://hub.evalato.com/help/getting-started?hsLang=en#first-steps) # Build your team in Evalato (users and roles) ## How to invite co-workers to your organization, assign them a role, and add judges to your programs. Once you create your organization, you can invite co-workers to help run your programs. Each person gets a **role**, which decides what they can see and change. Roles are available on every plan. ### User roles at a glance Every organization comes with these predefined roles. They're marked as **System** roles on the **Roles** tab. | **Role** | **What they can do** | | --- | --- | | **Owner** | Full control of the organization, including billing, members, and ownership transfer. | | **Administrator** | Runs the organization day to day: everything except ownership and deleting the organization. | | **Program Manager** | Owns and runs programs end to end, from setup and registrations through judging, winners, and emails, without touching org-level users, roles, or billing. | | **Account Manager** | Handles day-to-day applicant operations: managing registrations, payments, and updating entry status, feedback, and tags. | | **Judging Manager** | Runs the judging process, managing rounds, judges, results, and awards. | | **View only** | Can view entries and registrations without making changes. | Each organization has only one Owner who can be assigned through ownership transfer only. ### Invite a team member 1. On the Main menu, click the name of your organization, then open the **Users** tab. 2. Click **+ Invite**. 3. Enter your co-worker's **Email address**. 4. Choose a **Role** from the dropdown. This is the role they get when they join, and each option shows a short description of what it covers. 5. Click **Send invitation**. Your co-worker receives an email invitation to join the organization. Their status in the Users list shows as **Pending** until they accept, then changes to **Joined**. ### Change a team member's role 1. Open the **Users** tab. 2. Find the person in the list. Use **Quick search** or the column filters if your team is large. 3. Click **Change role** in their row and select the new role. The change applies to their access right away. **Note:** You can't change the Owner's role or your own role. ### Remove a team member 1. Open the **Users** tab. 2. Click **Delete** in the person's row. Evalato asks you to confirm or cancel before removing them. They lose access to your organization and its programs. ### View all roles Open the **Roles** tab to see every role available in your organization, along with a description of what each one can do. Predefined roles are marked **System**. ### Custom roles You can also create custom roles with the exact permissions your team needs. Learn how in \[[Custom user roles](https://hub.evalato.com/help/custom-user-roles?hsLang=en)\] ### Judges Judges aren't added through user roles. Invite people to a program's judging panel via **Judging \> Judges**. When someone is invited as a judge, they receive an email notification with login details to the judging portal. Judges get access only to the applications assigned to them. See [how to add judges to evaluate entries](https://hub.evalato.com/help/add-judges-to-evaluate-applications?hsLang=en). **Tip:** To give someone control over the judging process itself (rounds, judges, results, and awards), invite them as a co-worker with the **Judging Manager** role. - [Getting started](https://hub.evalato.com/help/getting-started?hsLang=en#main-content) - [Program basics](https://hub.evalato.com/help/getting-started?hsLang=en#program-basics) - [Subscription terms](https://hub.evalato.com/help/getting-started?hsLang=en#subscription-terms) - [First steps](https://hub.evalato.com/help/getting-started?hsLang=en#first-steps) - [FAQs](https://hub.evalato.com/help/faqs?hsLang=en#main-content) - [General](https://hub.evalato.com/help/faqs?hsLang=en#general) - [Evaluation, judges, voting, results](https://hub.evalato.com/help/faqs?hsLang=en#evaluation-judges-voting-results) - [Registrations](https://hub.evalato.com/help/faqs?hsLang=en#registrations) - [Data analytics, tracking, and integrations](https://hub.evalato.com/help/faqs?hsLang=en#data-analytics-tracking-and-integrations) - [Pricing, payments, and billing](https://hub.evalato.com/help/faqs?hsLang=en#pricing-payments-and-billing) - [Website, public pages, applicant, and judging portals](https://hub.evalato.com/help/faqs?hsLang=en#website-public-pages-applicant-and-judging-portals) - [Applications](https://hub.evalato.com/help/faqs?hsLang=en#applications) - [Emails, automated messages, and wording](https://hub.evalato.com/help/faqs?hsLang=en#emails-automated-messages-and-wording) - [Integrations](https://hub.evalato.com/help/integrations?hsLang=en) - [Troubleshooting](https://hub.evalato.com/help/troubleshooting?hsLang=en) - [General](https://hub.evalato.com/help/general?hsLang=en) - [Response emails, automated messages & wording](https://hub.evalato.com/help/response-emails-automated-messages-wording?hsLang=en) - [Organization & users](https://hub.evalato.com/help/organization-users?hsLang=en#main-content) - [Organization settings](https://hub.evalato.com/help/organization-users?hsLang=en#organization-settings) - [Program settings](https://hub.evalato.com/help/organization-users?hsLang=en#program-settings) - [Profile settings](https://hub.evalato.com/help/organization-users?hsLang=en#profile-settings) - [Managing your program](https://hub.evalato.com/help/managing-your-program?hsLang=en) - [Website, embeddable form, and branding](https://hub.evalato.com/help/website-embeddable-form-and-branding?hsLang=en#main-content) - [Branding](https://hub.evalato.com/help/website-embeddable-form-and-branding?hsLang=en#branding) - [Website](https://hub.evalato.com/help/website-embeddable-form-and-branding?hsLang=en#website) - [Data analytics, export & integrations](https://hub.evalato.com/help/data-analytics-export-integrations?hsLang=en#main-content) - [Integrations](https://hub.evalato.com/help/data-analytics-export-integrations?hsLang=en#integrations) - [Import](https://hub.evalato.com/help/data-analytics-export-integrations?hsLang=en#import) - [Export](https://hub.evalato.com/help/data-analytics-export-integrations?hsLang=en#export) - [Evaluation, judging rounds, criteria](https://hub.evalato.com/help/evaluation-judging-rounds-criteria?hsLang=en#main-content) - [Criteria](https://hub.evalato.com/help/evaluation-judging-rounds-criteria?hsLang=en#criteria) - [Judging rounds](https://hub.evalato.com/help/evaluation-judging-rounds-criteria?hsLang=en#judging-rounds) - [Evaluation](https://hub.evalato.com/help/evaluation-judging-rounds-criteria?hsLang=en#evaluation) - [Setting up your program](https://hub.evalato.com/help/setting-up-your-program?hsLang=en#main-content) - [Forms & wording](https://hub.evalato.com/help/setting-up-your-program?hsLang=en#forms-wording) - [General settings](https://hub.evalato.com/help/setting-up-your-program?hsLang=en#general-settings) - [Categories](https://hub.evalato.com/help/setting-up-your-program?hsLang=en#categories) - [Payment settings](https://hub.evalato.com/help/payment-settings?hsLang=en#main-content) - [General](https://hub.evalato.com/help/payment-settings?hsLang=en#general) - [Payment methods](https://hub.evalato.com/help/payment-settings?hsLang=en#payment-methods) - [Discounts](https://hub.evalato.com/help/payment-settings?hsLang=en#discounts) - [Help for applicants & judges](https://hub.evalato.com/help/help-for-applicants-judges?hsLang=en) - [Winners](https://hub.evalato.com/help/winners?hsLang=en) # Evalato Barcelona, Catalunya, Spain [mailto:hello@evalato.com](mailto:hello@evalato.com) Copyright © 2025, Evalato